If you’re in the business of selling or moving a product or service, then chances are you have a process for capturing proof of transactions. Whether you’re dealing with outbound deliveries or inbound counter transactions, having a ‘proof of transaction’ process in place is critical.
Traditionally, documents associated with customer purchases or job deliveries have been paper based requiring the physical copy to complete the processing cycle including the order, delivery and payment.
As with most things, a paper document can present a number of challenges. As experts in transforming paper-based processes, we know firsthand how digitisation can add value and optimise your processes.
Here’s a few ways technology like ‘Sign on Glass’ (SoG) can optimise your business without changing the way your staff currently do business.
1. Reduce the need to print to paper
The real cost of paper lies not just in the printed page, but in the time involved in managing its life cycle and the risks associated with incomplete or lost documents. Technologies like Sign on Glass means you can save on printing and manual handling costs, but most importantly that you never lose an important customer document again.
2. Reduce Risk by proving it, in multiple ways
Payment disputes are all too common, and while the customer might not ‘always be right’ the lack of proof means you sometimes wear the costs. SoG solutions removes that burden, helping to ensure you never get caught out by lack of proof of purchase or deliveries.
Signature capture, appending photos, geotagging and time stamping on deliveries are some of the features. You also can include notes in case of damaged, incorrect, incomplete or non-accepted goods and automatically trigger follow up actions based on pre-determined rules or notes.
3. Increase Visibility and Control
Enhance your visibility, control and access to comprehensive job information. All proof of acknowledgment, delivery details, and associated metadata – signatures, photo’s, geotagging and notes, are captured and associated to the document and immediately accessible. Secure specific documents or views by setting permission and access rules based on your company policy and hierarchy.
4. Better Customer Engagement
Today more than ever, customers expect instant responses and faster enquiry turnaround. Digitising the proof of transaction process helps take your customer service to new levels. Whether it’s the customer receiving an emailed copy of their transaction, improved enquiry resolution or information access and distribution, provides great value not only to your customers but your Accounts and Admin teams.
5. Power in Digital Job Allocation – Mobile Deliveries
Allocating and changing job runs can be time consuming. Making changes on the run can sometimes be the difference of an efficient or inefficient day.
With a digital process, you have the power to easily create delivery runs, assign drivers and optimise routes. What’s more you can stay in touch with GPS tracking, real time job progress and current vehicle location.
6. Safety and Compliance Benefits
Creating digital checklists such as ‘Product Quality’, ‘Vehicle Safety Checks’ and ‘Driver/Vehicle Job Logs’ help manage compliance and mitigate liability easily and quickly. Add workflows, safety rules and notifications, with follow up actions and due date reminder alerts.
When considering transforming your business with a digital solution, Sign on Glass is a simple, robust solution that does not require the need for complex integrations and their associated costs and time delays for development work. Sign on Glass should be an easy to use, sustainable low-cost solution that will benefit both your staff and your customers.
Want to know more about how your company can get started on a digitising your Proof of Transactions journey? Book in for our Demonstration Day and we’ll show you firsthand how Sign on Glass is simple to use and navigate.