Is your business unknowingly losing money to common invoice scams? Could you detect a fake invoice easily? Last year alone Australian businesses lost millions of dollars to invoice scams. Accounts Payable automation can identify invoice discrepancies and help reduce your risk of falling victim to fraudulent payments. Find out how automated AP solutions protects businesses from losing money.
If, like most Australian organisations, you’ve moved most of your workforce to work from home during the COVID-19 outbreak, then you may have had to rethink your business processes, including Accounts Payable.
AP processes are often manual, tedious and paper based, but automating AP allows you to maintain operations and stay productive. Read about five benefits we’ve identified that you may not know about AP automation.
A digital invoice approval workflow streamlines the approvals process and lets you manage accurate approvals remotely. It also automates manual and repetitive tasks involved in the approval process, such as data entry and cross-referencing information.
Read about three key features of a digital invoice approval workflow that can benefit your business as it operates remotely.
As the rise in online orders increases demand for delivery services, it has also increased the risk to many drivers. Automating your Proof of Delivery processes can minimise risks and provide contactless delivery, providing foolproof transaction evidence. Find out how.
With the easing of restrictions, many Aged Care facilities are preparing to re-open their sites to allow loved ones to visit. The new legislation introduced aims to provides additional safety measures to help protect residents, including visitor declarations regarding Covid-19 and flu vaccinations, before being allowed to enter a facility.
Aged Care Facilities need to have the appropriate measures in place to ensure they can accommodate the surge in visitations, meet the legal requirements, and also streamline the reconnection of loved ones.
Read how a digital visitor management solution can provide a means of fast and easy compliance, an enhanced visitor experience and peace of mind for all.
Like humans, ydata need regular health checks. Data continues to grow exponentially and, in this era of digitalisation, it is apparent that organisations need to review their data and the plans they have in place to manage, secure, and analyse that data so that it delivers maximum value. A document management solution can play a key role in helping to keep that data healthy.
Did you know that the ‘Chain of Responsibility’ laws places responsibility on all members of the supply chain to prevent breaches of the Heavy Vehicle National Law? This includes everyone from company directors to dispatchers, as well as loaders and drivers.
In other words, if your company was involved in any part of a vehicle load that comes off and cause an accident or injury you could be at risk of liability.
Adopting digital processes and customising workflows can help ensure safety and compliance. Digitally capture photo proof, automate notifications, apply multiple approval points and deny progression to uncompliant jobs, to safeguard your business.
As more businesses grow, so too does the amount of data and documents they deal with. Without an electronic, structured system in place, this can create an abundance of issues and frustrations for all team members. Managing documents manually means: hardcopy, printed documents need
Did you know employees spend almost 20% of their time every week trying to find information and documents? As the amount of data continues to grow, finding folders, documents, images or other files becomes much more time consuming.
A streamlined document management solution (DMS) that incorporates metadata means files can be found easily and quickly, no matter where they are stored.
Check out how metadata can help combat these inefficiencies.
Sustainability and climate change have risen to be in the top five significant concerns Australia’s business leaders’ face in 2020. Has your company joined those changing processes to reduce their environmental impact?
Find out how Sign on Glass Technology can streamline processes such as POD to help your digital transformation journey.
Although ordering parts and buying products has become a fast, simple affair for customers, what they don’t see is the behind-the-scenes planning required to deliver their request on time. Meeting customer expectations involves a great deal of manual work and calculation.
Incorporating GPS technology tools helps optimise logistics and can significantly improve the effectiveness of the delivery process.
A common misconception of Accounts Payable Automation is that automating data entry means you can reduce your head count in the AP department.
While data entry automation is a component of any successful AP implementation, the business outcomes and benefits go far beyond this.
When your proof of delivery (POD) processes rely on physical documents and rifling through hordes of paperwork, it can be nearly impossible to have visibility on the current status of deliveries. Automating your POD processes provides countless benefits, including finding information a fraction of the time and multiple digital proof points such as images, notes, geo & time stamps, to name just a few.
When you work in hands-on jobs like some in the building and construction industry, you may not need to spend much time in the office. In fact your time is better spent where you’re needed, and often that’s on job sites, supervising workers and managing projects.
Document management solutions, with intelligent information management (IIM) lets an organisation manage its data more effectively. Added IIM offers new capabilities that help to create a more productive and cooperative organisation.
Find out how it helps maintain higher levels of security while improving document accessibility, and ultimately helps you spend less time and money on finding and managing documents.
Tracking proof of delivery (POD), or proof of transaction documents is crucial to invoicing customers and visibility into operational logistics. But, if your PODs consist of handwritten, hard to read or incomplete dockets, that takes days or weeks to process then your business could be taking a hit.
Digitising some or all of the POD process can save you time, money, and confusion. Check out how.
If you’re in the building game adhering to industry regulations means completing piles of paperwork is essential for the safety and compliance of your site and project. However, staying on top of it can be difficult and time consuming.
Read how automation can help minimise the risk and time of these processes.
In theory, managing documents in digital form instead of paper form should be saving your business time and money. However, if your staff members are still wasting time looking for, saving or emailing documents around, chasing approvals, and struggling to remember which is the latest version, then it might be time to invest in a robust document management solution.
Is paper based record keeping putting your Registered Training Organisation funding at risk?
Proving student enrollments and attendance are legitimate is critical for RTO’s to maintain government funding.
Digitised that student records and documents helps ensure your RTO is audit ready and compliant, and that you’re able to quickly and easily locate relevant information. It also allows staff to electronically access, track and update information while ensuring document security.
Check out the Educator for more.
Tired of worrying about the significant ramifications of failing an audit? Even with the right information available, the process of retrieving relevant files is often a manual, hugely time-consuming and labour-intensive task that’s prone to human error. With the right information management solutions in place, an audit could be no more onerous than any other business activity.
Read what Matthew Coad has to say about how Document Management Solutions can take the stress, time and hassle out of audits – keeping your business compliant, digitally.
Invoice processing is an unavoidable part of doing business. Managing the accounts payable (AP) process can be time-consuming, resource-intensive, and costly. Manual data entry and convoluted approval workflows can create opportunities for errors to creep in and costs to spiral out of control.
Proof of delivery documentation is essential on many levels; for payment, compliance, auditing, and to address queries regarding what’s been delivered, where, when, and by whom. If you’re still using manual proof of delivery processing methods, you could be missing out on significant opportunities to advance your business.
Is there still room for ECM systems in today’s world of smart technology? Or is it possible to have great Content Management, across multiple platforms, without the exorbitant costs of ECM?
You might be surprised at how many ways Managed Print Services (MPS) can improve your business. While cost is often the main driver for exploring MPS, its value can touch many other areas of your enterprise. You won’t know how much until you have an MPS assessment. That’s the first step in learning where and how MPS can transform your document environment.
There are still some 10,000 legacy mainframes being used around the world, including systems such as AS400, Unix and IBM, to process millions of transactions a day. Often the considerable cost of upgrading or replacing applications running on legacy hardware or written in programming languages long since retired is simply not viable. Now you can easily modernise your legacy ERP to add new functionality and smart features without migrating your entire system.
Emerging technology is already changing how people work and the next five years is likely to see even more seismic changes in work processes. While people have been working with computers for decades and mobile technology has become the norm in many workplaces, the rise of technologies like artificial
For many younger workers, the traditional view of a steady job at one company, perhaps for life, simply doesn’t reflect reality. The gig economy has truly taken hold as a response to employees’ desire for increased flexibility and agility. As the workforce adapts, here is how automation is changing
Automation may not be as expensive or difficult as you might expect, and more importantly it can actually save your business money, often reducing the cost of a single task by up to 80%. What’s more, introducing automation into your business doesn’t have to be a huge project, kicking off with one or two simple processes can quickly and easily produce immediate ROI.
The industrial revolution propelled the world into a new era of productivity, but it did so at the expense of human lives. Workplaces were often dirty, dangerous, and unregulated. Deaths occurred frequently and injuries were commonplace. Injured employees weren’t supported and many families were plunged into ruin as a
While many businesses think the journey to accounts payable automation is long and complex however it doesn’t have to be.
There are many ways to start and in a lot of cases doing it in bite size chunks can provide quicker returns.
Maintaining a safe environment for both students and staff is a top concern of Principals and School Administrators. Having risk management strategies in place that focus on preventing, identifying and mitigating risks to children was a key recommendation of the Royal Commission into Institutional Responses to Sexual Abuse report on Creating Child Safe Institutions.
Organisations used to depend on paper for every process. While the paperless office is unlikely to ever become a reality, the rise of electronic forms (eForms) in business has dramatically reduced the amount of paperwork that employees have to contend with.
Firms that are in the business of supplying and delivering products may be familiar with proof of delivery processes (POD). But some may not realise those paper-based processes are taking up too much time – and sucking up too much money.
Creating automated workflow, instead of paying staff members to do mindless and repetitive work, can help your business work productively. Free up time for innovation so you can compete more effectively. An automated workflow reduces the risk of human error and ensures important tasks aren’t forgotten
Paper-based documents and printing will always have a role to play in organisations but you could likely save money and improve your performance and productivity by finding ways resulting in printing less. Usually, this means putting policies in place that help minimise unnecessary printing. However, your managed print services (MPS) provider
By Nasir Khan Do you know what the biggest resource waster in accounts payable (AP) is? If you guessed manual handling and processing of invoices, you’d be correct. Without an AP automation solution, physical mail needs to be opened and re-directed, emails forwarded and/or printed, approvers followed up, purchase orders validated,
No one enjoys doing manual, repetitive tasks day in and day out, with little opportunity to contribute creatively to the business. The invention of automated processes to take on this administrative burden has come as a welcome relief to people who crave more variety and less tedium in their working day. Automation
This article is from Inside Small Business, ‘Why workflow automation is a critical part of competitive advantage’. Click here to read more.
This article is from The Educator, ‘How tech can improve your school’s internal processes’. Click to read more
If you’re in the business of selling or moving a product or service, then chances are you have a process for capturing a proof of transaction. Whether you’re dealing with outbound deliveries or inbound counter transactions, having a ‘proof of transaction’ process in place is critical. Traditionally, documents associated with customer
By Matt Coad, Executive General Manager – Solutions Every business I have worked in, including Upstream, has had a plethora of Shared Drives and Network Folders. While network folder structures start with best intentions, over time initial guidelines that govern that structure are lost with folder upon folder being created. This
This article is from IT Brief ‘How workflow automation can boost competitive advantage’, to view the article click here<
Here is an article from Inside Small Business, to view the article click here
Identifying, handling and preventing threats that may occur in schools has been the focus in the Royal Commission’s Creating child safe institutions report. Adopting a visitor sign-in and contractor compliance procedure to manage student attendance, visitors, contractors and staff has therefore been identified as a key approach. Our sales manager, David
Upstream and M-Files offer expertise and solution for document management and information access.
Upstream’s partnership with M-Files helps us create new, and streamline existing, business processes across all aspects of a business including accounts payable, human resources and proof of delivery. In turn, this helps you improve document management and information access in these areas for a better, more efficient user experience while at the same time increasing compliance.
Digital workflows can help transform business processes, allowing companies to achieve new heights of success. Adopting digital workflows can give your business the competitive edge over other companies in the market. Our Executive General Manager of Solutions, Matthew Coad, shares with ‘Inside Construction – Online’ how construction companies can
Field workers deal with a lot of documentation relating to onsite transactions. In the past, these workers would normally have to bring paperwork back to the office for it to be processed. Whether processing involves scanning the documents into a digital system or simply filing them in physical filing cabinets, the net result is a lack of efficiency.
Automotive businesses can feel like they’re drowning in documentation. There are forms and documents associated with every step of the process from receiving the vehicles onto the lot, confirming their safety and compliance certification, preparing quotes and estimates to sell or repair the vehicles, invoice processing, registration and insurance, and transfer documents. Making sure nothing is missed in this complex process is essential.
Accounts Payable Automation is relevant to any business in Australia with staff who touch invoices at some point during their work day. From opening mail, signing invoices, keying data into finance systems or filing them away, Invoices are a necessary evil to doing business. Because of this, most businesses Upstream speak