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uDocs SignIn Solution
It’s never been easier to digitally manage your visitors and contractors
Address OH&S & Compliance challenges of both visitors and contractors with uDocs SignIn. Australian Built & Supported Solutions
Our Solution
Digital Visitor Sign In & Contractor Compliance Validation
Whether it’s validating contractor compliance, tracking time and attendance,having visibility
of staff location or receiving notification of guest arrivals, uDocs SignIn is the solution.
Check out the solution features below.
Instant Validation
Through LinkSafe or Localised Contractor Systems
Protect your business with automatic validation of contractor credentials, insurances, or licenses by linking to local or external Contractor Management Systems such as LinkSafe. Not only integrate directly for real time checks, but also validate contractors using unique identifiers like a mobile number, QR code or pin.
Easy Check In
Better First Impressions
uDocs SignIn provides a self-service facility, welcoming your guests with a professional, easy-to-navigate sign-in process. The user friendly interface allows visitors to register arrival, search the staff directory and identify recipients of courier deliveries, improving reception productivity and efficiency.
Reinforce Your Brand
Customisable Interface
Raise your business profile by overlaying your company logo, visuals and branding to create a smart and professional look, enhancing reception and the visitor experience. And because it only takes a few minutes to update the look and feel, you can make changes as often as you like easily.
Up to Date Contacts
Active Directory Integration
With seamless Active Directory integration, manage and update staff details simply. What’s more, change, create and assign custom roles, such as First Aid Officers or Fire Wardens, to individual staff members.
Visitor Awareness
OH&S Compliance Management
Electronically streamline OH&S compliance and better manage the safety of corporate visitors, staff and contractors. Ensure visitors are aware of any conditions of entry at the point of their sign-in, helping uphold OH&S requirements. Activate compliance workflow management through customised alerts, terms & conditions, induction policies or videos.
Visitor Arrival Alerts
With Digital Notifications
Connect and alert people faster. Be informed of guest arrivals as soon as they sign in. The instant email and SMS notifications ensures you’re in the know in real time.
Streamline Groups
Pre-Register Group Bookings
Streamline group arrivals and enhance the sign-in experience by pre-registering them. What’s more provide pre-booked guests with location maps, parking facilities and calendar invites prior to arrival.
Improved Security
Instant Photo ID
Never wonder who’s onsite again with the ability to quickly identifying guests through Photo ID Labels. Capture and display their name and photo, and store their details and signatures for reporting and compliance purposes.
Emergency Notifications
Evacuation & Emergency Alerts
Improve risk mitigation with instant emergency notifications. Alert visitors, contractors and staff by SMS and email at the touch of a button in the case of emergencies, and include evacuation maps where relevant. Furthermore easily contact specific safety personnel should their assistance be required.
Manage Your Staff
Time & Attendance
Ensure accurate reporting of time onsite for staff & contractors, giving you the visibility to validate invoice amounts or hours worked.
Visibility & Reporting
Information Access
Always know who’s on your site at any time. View visitor information immediately through the portal which can be accessed by multiple people across the business. The searchability feature allows you to search by date or guest type, or create reports over specified periods. Additionally, easily export data for OH&S, compliance and log book reports.
Emergency Roll Call
Emergency Storage
Utilise the optional cloud facility which can be activated upon visitor or staff sign-in, allowing easy access to visitor details in the event of an emergency for roll call purposes.
Staff Status Board
View Location
Easily view the location of your staff through the live Status Board in real time, keeping you in the know of who’s on and off site. The easy to use feature allows staff to update their status by swipecard or digital login.
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Education Module Feature
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Student Arrival & Departure Management
Keeping Parents & Guardians in the know
Ensure OH&S compliance by digitally recording the movements of students, capturing late arrivals and early departures. Additionally, notify parents, guardians & student services of their movements automatically via SMS or email alerts in real time.
The Visitor & Contractor SignIn solution with LinkSafe integration allows Star of the Sea to have a ‘one place sign in & validation both for visitors & contractors. This helps the college maintain compliance and a child safe site.
— Adrian Harvey, Operations & Services Manager —
Star of the Sea College
Frequently Asked Questions
| What’s included in the solution? |
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The solution is made up of: 1 x Visitor & Compliance Management Platform 1 x Visitor & Compliance Management Web Interface Portal 1 x iPad 1 x iPad Stand 1 x Brother Label Printer 1 x Roll of 300 labels 1 x NUC Mini Server or can be hosted on any Windows VM Installation Training Support – remote & onsite Software Updates |
| What swipe card readers can be used? |
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The solution works with a Universal Card Reader and a TCP/IP converter. Speak to our technical staff who will be able to help you review the options. |
| Do you provide installation and training? |
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Yes. Unlike other solutions, we provide a turnkey product. That means you’ll get end to end support, from installation, equipment to training, our team are available to ensure you have a seamless experience. |
| Is there a user guide? |
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Yes. Once you’ve purchased the solution, our team will provide you with a User Guide containing everything you need to know. Of course, you can also drop us an email for your customer copy; team.upstream@aus.fujixerox.com |
| How can I get support? |
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We’ll provide you with details of our dedicated Upstream helpdesk who can assist with any issues you may have. |
| How do I access the SMS functionality? |
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You can register for the SMS module when you become a uDocs SignIn customer. We’ll set you up for SMS notifications and incorporate the feature into your agreement. |
| Can we submit feature requests? |
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Of course. We’re always on the look out to make the solution better. If you have any ideas that you think will improve it, drop us a line, team.upstream@aus.fujixerox.com, and we’ll take the ideas to the development team to evaluate. |