Visitor Sign in & Contractor Compliance

Visitor sign in and contractor compliance is about keeping your business secure, your contractors compliant, and your people safe. Regardless of what industry you’re in, keep your workplace safe from unauthorised people wandering around your premises or worksite. Upstream presents our visitor sign in and contractor compliance solution for managing your visitors, contractors, and staff digitally – Visitor Manager Central.



Visitor sign in and contractor compliance solutions that keep your operations safe

The right digital visitor and contractor compliance management can take the headache out of managing visitors, contractors, and staff.

With visitor check in systems and contractor compliance assurance, you can be sure that everyone on your premises is accounted for and authorised to be there.

Upstream offers comprehensive and purpose-built solutions to help you manage visitor check in, contractor compliance, evacuation and emergency notifications, and more, including:

  • visitor check in
  • contractor compliance management
  • induction and safety module for onsite entrance
  • time and attendance systems
  • evacuation and emergency notifications
  • visitor security systems
  • digital visitor sign in and visitor arrival alerts
  • student arrival and departure management
  • LinkSafe contractor management
  • Working with Children validation.



Get in touch with us

Want to find out how working with Upstream can benefit your business? Complete the form and we’ll get in touch to discuss.




Watch Visitor Manager Central in action





Contact Tracing

Comply with VIC Government Visitation API Requirement

All registered businesses who operate within Victoria, Australia and receive visitors are required to Contact Trace. VMC now offers this level of compliance as a 3rd party endorsed contact tracing system. The API bridges the data gap between businesses and contact tracers.

 
contact tracing sign in solution
contact tracing sign in solution

Better First Impression of Visitors to your Business

Easy Check In

Better First Impressions

Visitor Manager Central provides a self-service facility, welcoming your guests with a professional, easy-to-navigate sign-in process. The user friendly interface allows visitors to register arrival, search the staff directory and identify recipients of courier deliveries, improving reception productivity and efficiency.

Better First Impression of Visitors to your Business

Reinforce Your Brand

Customisable Interface

Create a smart and professional reception by overlaying your company logo, visuals and branding to look, however you like. And because it only takes a few minutes to easily update the look and feel, you can make changes as often as you like. What’s more, you can create different looks for multiple locations.

customise iPad sign-in
customise iPad sign-in

take photo for visitor sticker

Improved Security

Instant Photo ID

Never wonder who’s onsite again with the ability to quickly identify guests via their digital record or printed Photo ID Labels. Capture and display their name and photo, and store their details and signatures for reporting and compliance purposes.

 
take photo for visitor sticker

Instant Validation

Through LinkSafe or Localised Contractor Systems

Protect your business with automatic validation of contractor credentials, insurances, or licenses by linking to local or external Contractor Management Systems such as LinkSafe. Not only integrate directly for real time checks, but also validate contractors using unique identifiers like a mobile number, QR code or pin.

Contractor Validation

contactless guest sign-in

Virtual Kiosks

Contactless Guest Sign-in

Using their phone, guests can scan a QR code that presents them with a virtual kiosk to facilitate sign-in. Open your doors to customers with confidence that you are compliant with Government Covid regulations, and store your visitor contact information and timing should contact tracing be required.

 
contactless guest sign-in

OH&S Compliance

Better manage visitor and staff safety

Electronically streamline OH&S compliance by ensuring visitors are aware of any Conditions of Entry with custom questions and notifications at the point of their sign-in. Activate compliance workflow management through customised alerts, and display terms & conditions of entry, record temperature levels and recent travel questionnaires, induction documents or videos all specific to each sign-in location.

OH&S Compliance

sign-in active directory

Up to Date Contacts

Contacts Integration

With seamless Active Directory and Google Contacts integration, manage and update staff details with ease. What’s more, change, create and assign custom roles, such as First Aid Officers or Fire Wardens, to individual staff members.

 
sign-in active directory

Contactless Sign In

For Pre-Registered Groups

Streamline group arrivals and enhance the sign-in experience by pre-registering them. Guests then simply scan in contactlessly using their pre-received QR code saving precious time on arrival. What’s more provide guests with location maps, parking facilities and calendar invites prior to arrival.

contactless group sign-in

Visitor Notification Alerts

Visitor Arrival Alerts

With Digital Notifications

Connect and alert people faster. Be informed of guest arrivals as soon as they sign in. The instant email and SMS notifications ensures you’re in the know in real time.

 

Visitor Notification Alerts

Visibility & Reporting

Information Access

Always know who’s on your site at any time. View visitor information immediately through the portal which can be accessed by multiple people across the business. The searchability feature allows you to search by date or guest type, or create reports over specified periods. Additionally, easily export data for OH&S, compliance and log book reports.

Visibility and reporting
Visibility and reporting

Manage time and attendance

Manage Your Staff

Time & Attendance

Ensure accurate reporting of time onsite and at what locations for staff & contractors, giving you the visibility to validate invoice amounts or hours worked. The easy to use feature allows staff to update their status by digital login or QR code via the Staff Companion App.

 
Manage time and attendance

Emergency Notifications

Evacuation & Emergency Alerts

Improve risk mitigation with instant emergency notifications. Alert visitors, contractors and staff by SMS and email at the touch of a button in the case of emergencies, and include evacuation maps where relevant. Furthermore easily contact specific safety personnel should their assistance be required.

 
 
Emergency Evacuation Alerts

Education Module Feature
Education Module Feature
Student Arrival and Departure

Student Arrival & Departure Management

Keeping Parents & Guardians in the know

Ensure OH&S compliance by digitally recording the movements of students, capturing late arrivals and early departures. Additionally, notify parents, guardians & student services of their movements automatically via SMS or email alerts in real time.

Student Arrival and Departure

VMC Pricing

Tailored to your needs

Standard
Unlimited visitors
Unlimited employees
Unlimited kiosks
Custom visitor flows
Email notifications
QR code sign-in
Remember visitors
Watch list
Pre-registration
Pre-screening
Emergency evacuations
Visitor badges
Live & schedules reports
GDPR compliance
Central iPad management
Contactless sign-in
Staff clock-in / out
Attach documents to visitor records
Record documents on sign-in
Auto visitor/staff sign-out
Deliveries

From $75 /month

 

 
Premium
All Standard options included
Contractor management
3rd party compliance integration
SMS notification functionality**
Facial recognition
Google contacts
Active Directory
SalesForce chatter
Slack
Aruba clearpass
Webhooks
Zapier
rESTful API
Azure Ad
Single Sign-on
Vaccination documentation compliance
Visitor Board
From $119 /month

 

 
Education
All Standard options included
All Premium options included
Student management
Student late arrival
Student early departure
Parent/guardian management
Parent/guardian notifications

From $99 /month

 

*Prices are EX GST.

*SMS messages incur additional costs.