Visitor Sign in & Contractor Compliance

Visitor sign in and contractor compliance is about keeping your business secure, your contractors compliant, and your people safe. Regardless of what industry you’re in, you can’t have unauthorised people wandering around your premises or worksite. Upstream offers visitor sign in and contractor compliance solutions that manage your visitors, contractors, and staff digitally.

Visitor sign in and contractor compliance solutions that keep your operations safe

Digital visitor and contractor compliance management can take the headache out of managing visitors, contractors, and staff. With visitor check in systems and contractor compliance assurance, you can be sure that everyone on your premises is accounted for and authorised to be there.

In an emergency or safety incident, being able to account for everyone’s whereabouts is crucial. This is even more pronounced if your premises are sensitive, such as a school, healthcare facility, government facility, or other restricted-access premises.

Upstream offers comprehensive and purpose-built systems to help you manage visitor check in, contractor compliance, evacuation and emergency notifications, and more.

Our systems include:

  • visitor check in systems
  • contractor compliance management
  • induction and safey module for onsite entrance
  • time and attendance systems
  • evacuation and emergency notifications
  • visitor security systems
  • digital visitor sign in and visitor arrival alerts
  • LinkSafe integration
  • student arrival and departure management
  • LinkSafe contractor management
  • Working with Children live validation.

The right visitor sign in and contractor compliance solution for your organisation

Upstream has developed visitor sign in and contractor compliance systems for all industries with specific modules for key industries including construction, primary and secondary education, and general corporate use.

uDoc SignIn

Ideal for any environment, this solution helps you manage visitors, contractors, and staff digitally. Enjoy improved security with photo capture of each visitor at sign in. You can automatically validate contractor credentials and insurance by linking with contractor validation systems such as LinkSafe or by using the inbuilt portal.

The system lets you keep track of staff through a live dashboard so, if an emergency occurs, you can account for everyone’s safety immediately. You can also track time and attendance for accurate wages and reporting of time onsite for staff and contractors. One-click emergency notification capabilities let you stay in touch if there’s a lockdown or emergency.

The primary and secondary education versions of uDoc SignIn also digitally record students’ movements around campus, capturing late arrivals and early departures. Automated workflows notify parents, guardians, and student services of these movements automatically in real-time via SMS or email, so unexplained absences are subsequently noticed right away.

The system can run immediate WWC checks to ensure visitors to the school are authorised to work with children, keeping students safe.

Workplace and school safety shouldn’t be left to chance. Upstream’s visitor sign in and contractor compliance solution helps manage safety and induction requirements to protect your school or business. Contact us today to find out how we can help you.

Get in touch with us

Want to find out how working with Upstream can benefit your business? Complete the form and we’ll get in touch to discuss.

The Visitor & Contractor SignIn solution with LinkSafe integration allows Star of the Sea to have a ‘one place sign in & validation both for visitors & contractors. This helps the college maintain compliance and a child safe site.

— Adrian Harvey, Operations & Services Manager —
Star of the Sea College

Star of the Sea

How It Works

uDocs SignIn In Action

Instant Validation

Through LinkSafe or Localised Contractor Systems

Protect your business with automatic validation of contractor credentials, insurances, or licenses by linking to local or external Contractor Management Systems such as LinkSafe. Not only integrate directly for real time checks, but also validate contractors using unique identifiers like a mobile number, QR code or pin.

 
Contractor Validation

 
 

Easy Check In

Better First Impressions

uDocs SignIn provides a self-service facility, welcoming your guests with a professional, easy-to-navigate sign-in process. The user friendly interface allows visitors to register arrival, search the staff directory and identify recipients of courier deliveries, improving reception productivity and efficiency.

 

Better First Impression of Visitors to your Business

Reinforce Your Brand

Customisable Interface

Raise your business profile by overlaying your company logo, visuals and branding to create a smart and professional look, enhancing reception and the visitor experience. And because it only takes a few minutes to update the look and feel, you can make changes as often as you like easily.

 
iPad interface branding
iPad interface branding

 

iPad stand branding

Up to Date Contacts

Active Directory Integration

With seamless Active Directory integration, manage and update staff details simply. What’s more, change, create and assign custom roles, such as First Aid Officers or Fire Wardens, to individual staff members.

 

iPad stand branding

Visitor Awareness

OH&S Compliance Management

Electronically streamline OH&S compliance and better manage the safety of corporate visitors, staff and contractors. Ensure visitors are aware of any conditions of entry at the point of their sign-in, helping uphold OH&S requirements. Activate compliance workflow management through customised alerts, terms & conditions, induction policies or videos.

 
 
OH&S Compliance

 

Visitor Notification Alerts

Visitor Arrival Alerts

With Digital Notifications

Connect and alert people faster. Be informed of guest arrivals as soon as they sign in. The instant email and SMS notifications ensures you’re in the know in real time.

 

Visitor Notification Alerts

Streamline Groups

Pre-Register Group Bookings

Streamline group arrivals and enhance the sign-in experience by pre-registering them. What’s more provide pre-booked guests with location maps, parking facilities and calendar invites prior to arrival.

 
 
Pre-Register Group Signin

 
Improved Security

Improved Security

Instant Photo ID

Never wonder who’s onsite again with the ability to quickly identifying guests through Photo ID Labels. Capture and display their name and photo, and store their details and signatures for reporting and compliance purposes.

 

Improved Security

Emergency Notifications

Evacuation & Emergency Alerts

Improve risk mitigation with instant emergency notifications. Alert visitors, contractors and staff by SMS and email at the touch of a button in the case of emergencies, and include evacuation maps where relevant. Furthermore easily contact specific safety personnel should their assistance be required.

 
 
Emergency Evacuation Alerts

 

Manage time and attendance

Manage Your Staff

Time & Attendance

Ensure accurate reporting of time onsite for staff & contractors, giving you the visibility to validate invoice amounts or hours worked.

 

Manage time and attendance

Visibility & Reporting

Information Access

Always know who’s on your site at any time. View visitor information immediately through the portal which can be accessed by multiple people across the business. The searchability feature allows you to search by date or guest type, or create reports over specified periods. Additionally, easily export data for OH&S, compliance and log book reports.

Visibility and reporting
Visibility and reporting

 

Emergency Roll Call

Emergency Roll Call

Emergency Storage

Utilise the optional cloud facility which can be activated upon visitor or staff sign-in, allowing easy access to visitor details in the event of an emergency for roll call purposes.

 
Emergency Roll Call

Staff Status Board

View Location

Easily view the location of your staff through the live Status Board in real time, keeping you in the know of who’s on and off site. The easy to use feature allows staff to update their status by swipecard or digital login.

Staff Status Board
Staff Status Board

Education Module Feature
Education Module Feature
Student Arrival and Departure

Student Arrival & Departure Management

Keeping Parents & Guardians in the know

Ensure OH&S compliance by digitally recording the movements of students, capturing late arrivals and early departures. Additionally, notify parents, guardians & student services of their movements automatically via SMS or email alerts in real time.

Student Arrival and Departure