5 Ways to Enhance Visitor Management Processes

There’s more to a Visitor Management solution than simply #digitising the sign-in process. The right solution can help you manage the health, safety, and compliance of on-site visitors, residents, staff, and contractors within your #AgedCare facility.

Here are 5 ways a digital #VisitorManagement solution enhances not only your sign-in processes but much more.

How has your education institution needed to re-think current safety & compliance controls?

Education institutions have had to renew focus on ensuring a safe education environment and having good procedures for risk reduction as a result of Covid.

With Covid normal creating staff shortages, shut-downs, cost pressures and supply issues, implementing the right processes across industry is important. Click to learn about the amplified impacts to campus of the pandemic.

Has your education institution considered the need to re-think current safety & compliance controls?

Education institutions have had to renew focus on ensuring a safe education environment and having good procedures for risk reduction as a result of Covid.

With Covid normal creating staff shortages, shut-downs, cost pressures and supply issues, implementing the right processes across industry is important. Read about the amplified impacts to campus of the pandemic.

digital proof of delivery

Take your proof of delivery processes to the next level with digital visibility and control

When your proof of delivery (POD) processes rely on physical documents and rifling through hordes of paperwork, it can be nearly impossible to have visibility on the current status of deliveries. Automating your POD processes provides countless benefits, including finding information a fraction of the time and multiple digital proof points such as images, notes, geo & time stamps, to name just a few.

Does your education institution need to re-think current safety & compliance controls?

Education institutions have had to renew focus on ensuring a safe environment and having good procedures for risk reduction due to Covid.

With Covid normal creating staff shortages, shut-downs, cost pressures and supply issues, implementing the right processes is key. Read about the amplified impacts of the pandemic to education institutions.

maximise employees time

How metadata can streamline business functions to maximise employees’ time

Did you know employees spend almost 20% of their time every week trying to find information and documents? As the amount of data continues to grow, finding folders, documents, images or other files becomes much more time consuming.

A streamlined document management solution (DMS) that incorporates metadata means files can be found easily and quickly, no matter where they are stored.

Check out how metadata can help combat these inefficiencies.

Five business processes you should have automated by now

No one enjoys doing manual, repetitive tasks day in and day out, with little opportunity to contribute creatively to the business. The invention of automated processes to take on this administrative burden has come as a welcome relief to people who crave more variety and less tedium in their working day. Automation

document management solutions

7 Reasons Why Your Business Needs Document Management

In theory, managing documents in digital form should be saving your business time and money. However, if your staff are still wasting time searching for, saving or emailing documents, then it might be time to explore in the benefits of a document management solution.

Nasir Khan shares 7 key reasons why you should consider adopting a Document Management Solution that goes beyond your network folders.

Parenting into Management

We all know it takes superhero powers to be a working mum. But ever consider the management skills required to raise kids?

Our Head of IT, Annabel Lui, shares an interesting perspective on the challenges of parenthood, and the transferable skills it’s taught her.

MPS managed print services

Print Enablement in the Post Covid Office

What does printing look like in your post covid office?

The office we return to may be a very different place to the one we’ve previously known. Reduced office space, hot desks and hybrid working will likely be the new norm.

As we plan the return to the office, Matt Coad explores the changed landscape of print and what we can expect moving forward.

How digital workflows help with meeting Chain of Responsibility (CoR) requirements

Did you know that the ‘Chain of Responsibility’ laws places responsibility on all members of the supply chain from company directors to dispatchers, as well as loaders and drivers?

In other words, if your company was involved in any part of a vehicle load that causes an accident or injury you could be liable.

Adopting digital processes can help ensure safety and compliance. Protect your company with automation, including load approval & progression workflows, photo capture and autoated non-compliance notifications, to reduce risk.

Our Innovative Spirit

You may associate the Fujifilm group with their 87 years of photographic film, but it might be surprise you to learn about some of the other innovations they’ve helped pioneer.

To help you get to know our new family, here are 7 awesome innovation facts about Fujifilm you may not know.

fujifilm innovation

Fuji Xerox Accelerates Creating Synergy in Fujifilm Group to Continue Delivering Innovation

Upstream Solutions will change its name to FUJIFILM Upstream Solutions from April 1, 2021.

The new corporate name represents Fuji Xerox’s commitment as part of the Fujifilm Group ― which promotes “Value from Innovation” ― to expand into a wide range of business areas going forward and to always continue delivering business innovations.

How process automation helps construction companies meet industry regulations and remain compliant

Although building and construction companies are typically quite fast-paced in their operations, the industry itself tends to rely on traditional methods of documentation and paper processes.

David Barton shares out how adapting to the digital age and implementing automation can improve productivity for processes such as Accounts Payable, Document Management, Staff certification and job allocation, Onsite Visitors and more.

process improvement

How to Tackle Process Improvement

Continuing to find new ways to deliver better efficiencies, visibility and productivity is an important element to growth and innovation.

But with so many varied processes, departments and requirements within a company, knowing where to start Process Improvement can become an overwhelming concept.

Check out what Nasir Khan has to say with 5 key tips to help you navigate your journey to a successful process improvement.

Protecting your business from scammers and fake invoices

Is your business unknowingly losing money to common invoice scams? Could you detect a fake invoice easily? Last year alone Australian businesses lost millions of dollars to invoice scams. Accounts Payable automation can identify invoice discrepancies and help reduce your risk of falling victim to fraudulent payments. Find out how automated AP solutions protects businesses from losing money.

manage accounts payable remotely

How to manage your accounts payable remotely with digital invoice approval workflow

A digital invoice approval workflow streamlines the approvals process and lets you manage accurate approvals remotely. It also automates manual and repetitive tasks involved in the approval process, such as data entry and cross-referencing information.

Read about three key features of a digital invoice approval workflow that can benefit your business as it operates remotely.

keep aged care residents safe

Complying with Legislation to Keep Aged Care Residents Safe

With the easing of restrictions, many Aged Care facilities are preparing to re-open their sites to allow loved ones to visit. The new legislation introduced aims to provides additional safety measures to help protect residents, including visitor declarations regarding Covid-19 and flu vaccinations, before being allowed to enter a facility.

Aged Care Facilities need to have the appropriate measures in place to ensure they can accommodate the surge in visitations, meet the legal requirements, and also streamline the reconnection of loved ones.

Read how a digital visitor management solution can provide a means of fast and easy compliance, an enhanced visitor experience and peace of mind for all.

keeping your data healthy

The role of document management solutions in keeping your data healthy

Like humans, your data needs regular health checks. Data continues to grow exponentially and, in this era of digitalisation, it is apparent that organisations need to review their data and the plans they have in place to manage, secure, and analyse that data so that it delivers maximum value. A document management solution can play a key role in helping to keep that data healthy.

Sign on Glass technology

How Sign on Glass technology is a green initiative that reduces costs and increases productivity

Sustainability and climate change have risen to be in the top five significant concerns Australia’s business leaders’ face in 2020. Has your company joined those changing processes to reduce their environmental impact?

Find out how Sign on Glass Technology can streamline processes such as POD to help your digital transformation journey.

optimising delivery routes

Reduce your carbon footprint and improve efficiencies with route optimisation

Although ordering parts and buying products has become a fast, simple affair for customers, what they don’t see is the behind-the-scenes planning required to deliver their request on time. Meeting customer expectations involves a great deal of manual work and calculation.

Incorporating GPS technology tools helps optimise logistics and can significantly improve the effectiveness of the delivery process.

Document Management Solutions

Why IIM is the best way to access and share documents securely from anywhere

Document management solutions, with intelligent information management (IIM) lets an organisation manage its data more effectively. Added IIM offers new capabilities that help to create a more productive and cooperative organisation.

Find out how it helps maintain higher levels of security while improving document accessibility, and ultimately helps you spend less time and money on finding and managing documents.

How to improve your proof of delivery management with electronic processing

Tracking proof of delivery (POD), or proof of transaction documents is crucial to invoicing customers and visibility into operational logistics. But, if your PODs consist of handwritten, hard to read or incomplete dockets, that takes days or weeks to process then your business could be taking a hit.

Digitising some or all of the POD process can save you time, money, and confusion. Check out how.

manage documents

How to find, manage, and process documents with ease

In theory, managing documents in digital form instead of paper form should be saving your business time and money. However, if your staff members are still wasting time looking for, saving or emailing documents around, chasing approvals, and struggling to remember which is the latest version, then it might be time to invest in a robust document management solution.

Boost RTO compliance and maintain funding with DMS

Is paper based record keeping putting your Registered Training Organisation funding at risk?

Proving student enrollments and attendance are legitimate is critical  for RTO’s to maintain government funding.

Digitised that student records and documents helps ensure your RTO is audit ready and compliant, and that you’re able to quickly and easily locate relevant information. It also allows staff to electronically access, track and update information while ensuring document security.

Check out the Educator for more.

breezing through an audit

Breezing through an Audit

Tired of worrying about the significant ramifications of failing an audit? Even with the right information available, the process of retrieving relevant files is often a manual, hugely time-consuming and labour-intensive task that’s prone to human error. With the right information management solutions in place, an audit could be no more onerous than any other business activity.

Read what Matthew Coad has to say about how Document Management Solutions can take the stress, time and hassle out of audits – keeping your business compliant, digitally.

ap solution key features

Five key features you should look for in an AP solution

Accounts payable processes are often characterised by manual data entry and inefficient workflows that can have a real and significant financial impact on a business. Do you know exactly how much traditional AP processing is costing your company? Whether it’s duplicate payments, late penalty fees or labour costs, AP Automation provides multiple opportunities for efficiency and savings.

Here’s some tips on what you should look for in an AP solution.

M-Files & MYOB Connector Now Available for Accounts Payable

Upstream are excited to announce the immediate availability of our M-Files MYOB Connector.

With uploading of invoice data directly to MYOB from M-Files, Upstream can provide an Accounts Payable Automation Solution, encompassing automatic data extraction from invoices, electronic workflow approval on any device, and upload of invoice information to MYOB, including linking to jobs.

Find out more.

MPS managed print services

26 Reasons You Still Might Need a MPS Assessment

You might be surprised at how many ways Managed Print Services (MPS) can improve your business. While cost is often the main driver for exploring MPS, its value can touch many other areas of your enterprise. You won’t know how much until you have an MPS assessment. That’s the first step in learning where and how MPS can transform your document environment.