Visitor Sign In & Contractor Compliance
Visitor sign in and contractor compliance is about keeping your business secure, your contractors compliant, and your people safe. Regardless of what industry you’re in, keep your workplace safe from unauthorised people wandering around your premises or worksite. Upstream presents our visitor sign in and contractor compliance solution for managing your visitors, contractors, and staff digitally – Visitor Manager Central.
Visitor sign in and contractor compliance solutions that keep your operations safe
The right digital visitor and contractor compliance management can take the headache out of managing visitors, contractors, and staff.
With visitor check in systems and contractor compliance assurance, you can be sure that everyone on your premises is accounted for and authorised to be there.
Upstream offers comprehensive and purpose-built solutions to help you manage visitor check in, contractor compliance, evacuation and emergency notifications, and more, including:
- visitor check in
- contractor compliance management
- induction and safety module for onsite entrance
- time and attendance systems
- evacuation and emergency notifications
- visitor security systems
- digital visitor sign in and visitor arrival alerts
- student arrival and departure management
- LinkSafe contractor management
- Working with Children validation.
Watch Visitor Manager Central in action
VMC Features & Benefits
So much to enjoy about Visitor Manager Central
 Compliance & Health ChecksIncorporate Health Screening and streamline OH&S compliance management. Customise workflows to include sign-in questions, visitor acknowledgements, alerts, conditions of entry and induction policies or videos. |
 Contactless SigninStreamline arrivals and enhance the sign-in experience by offering contactless sign-in by pre-registering visitors. Guests then simply scan in contactlessly using their pre-received QR code, staying safe and saving precious time on arrival. |
 Emergency AlertsImprove risk mitigation with instant emergency notifications. Send emergency alerts to staff, visitors or contractors via email and SMS with one click, and easily contact specific safety personnel should their assistance be required. |
 Contractor ValidationProtect your business with automatic validation of contractor credentials, licenses and certificates, by linking to local or external Contractor Management Systems, such as LinkSafe. Integrate directly for real-time checks. |
 Visitor & Staff TrackingAlways know exactly who, where and why a visitor is onsite at all times with a digital record of anyone entering or exiting your premises. In addition, guests are easily identifiable through instant Photo ID Labels which display their name, photo and reason for visiting. |
 Visibility & ReportingGain a full insight into all staff, visitor, contractor and delivery activities happening on the premises, along with capturing required Terms of Entry acknowledgments. The information is available for compliance, OH&S management and reporting. |
Contact Tracing
Comply with VIC Government Visitation API Requirement
All registered businesses who operate within Victoria, Australia and receive visitors are required to Contact Trace. VMC now offers this level of compliance as a 3rd party endorsed contact tracing system. The API bridges the data gap between businesses and contact tracers.
Easy Check In
Better First Impressions
Visitor Manager Central provides a self-service facility, welcoming your guests with a professional, easy-to-navigate sign-in process. The user friendly interface allows visitors to register arrival, search the staff directory and identify recipients of courier deliveries, improving reception productivity and efficiency.
Reinforce Your Brand
Customisable Interface
Create a smart and professional reception by overlaying your company logo, visuals and branding to look, however you like. And because it only takes a few minutes to easily update the look and feel, you can make changes as often as you like. What’s more, you can create different looks for multiple locations.
Improved Security
Instant Photo ID
Never wonder who’s onsite again with the ability to quickly identify guests via their digital record or printed Photo ID Labels. Capture and display their name and photo, and store their details and signatures for reporting and compliance purposes.
Instant Validation
Through LinkSafe or Localised Contractor Systems
Protect your business with automatic validation of contractor credentials, insurances, or licenses by linking to local or external Contractor Management Systems such as LinkSafe. Not only integrate directly for real time checks, but also validate contractors using unique identifiers like a mobile number, QR code or pin.
Virtual Kiosks
Contactless Guest Sign-in
Using their phone, guests can scan a QR code that presents them with a virtual kiosk to facilitate sign-in. Open your doors to customers with confidence that you are compliant with Government Covid regulations, and store your visitor contact information and timing should contact tracing be required.
OH&S Compliance
Better manage visitor and staff safety
Electronically streamline OH&S compliance by ensuring visitors are aware of any Conditions of Entry with custom questions and notifications at the point of their sign-in. Activate compliance workflow management through customised alerts, and display terms & conditions of entry, record temperature levels and recent travel questionnaires, induction documents or videos all specific to each sign-in location.
Up to Date Contacts
Contacts Integration
With seamless Active Directory and Google Contacts integration, manage and update staff details with ease. What’s more, change, create and assign custom roles, such as First Aid Officers or Fire Wardens, to individual staff members.
Contactless Sign In
For Pre-Registered Groups
Streamline group arrivals and enhance the sign-in experience by pre-registering them. Guests then simply scan in contactlessly using their pre-received QR code saving precious time on arrival. What’s more provide guests with location maps, parking facilities and calendar invites prior to arrival.
Visitor Arrival Alerts
With Digital Notifications
Connect and alert people faster. Be informed of guest arrivals as soon as they sign in. The instant email and SMS notifications ensures you’re in the know in real time.
Visibility & Reporting
Information Access
Always know who’s on your site at any time. View visitor information immediately through the portal which can be accessed by multiple people across the business. The searchability feature allows you to search by date or guest type, or create reports over specified periods. Additionally, easily export data for OH&S, compliance and log book reports.
Emergency Notifications
Evacuation & Emergency Alerts
Improve risk mitigation with instant emergency notifications. Alert visitors, contractors and staff by SMS and email at the touch of a button in the case of emergencies, and include evacuation maps where relevant. Furthermore easily contact specific safety personnel should their assistance be required.
|
Education Module Feature
|
Student Arrival & Departure Management
Keeping Parents & Guardians in the know
Ensure OH&S compliance by digitally recording the movements of students, capturing late arrivals and early departures. Additionally, notify parents, guardians & student services of their movements automatically via SMS or email alerts in real time.
ST4S Assessed
What Is Safer Technologies 4 Schools (ST4S)?
The Safer Technologies 4 Schools (ST4S) service is a national standardised approach to evaluating digital products and services used by schools across Australia. It is supported by the state and territory governments and the Catholic and independent school sectors.
Suppliers in the program have undergone a rigorous assessment that indicates the product, when used appropriately, does not present a significant safety or privacy risk to schools. Learn more at www.st4s.edu.au.
VMC Pricing
Tailored to your needs
Unlimited visitors
Unlimited employees Unlimited kiosks Custom visitor flows Email notifications QR code sign-in Remember visitors Watch list Pre-registration Pre-screening Emergency evacuations Visitor badges Live & schedules reports GDPR compliance Central iPad management Contactless sign-in Staff clock-in / out Attach documents to visitor records Record documents on sign-in Auto visitor/staff sign-out Deliveries
|
All Standard options included Contractor management 3rd party compliance integration SMS notification functionality** Facial recognition Google contacts Active Directory SalesForce chatter Slack Aruba clearpass Webhooks Zapier rESTful API Azure Ad Single Sign-on Vaccination documentation compliance Visitor Board
|
All Standard options included All Premium options included Student management Student late arrival Student early departure Parent/guardian management Parent/guardian notifications
|
*Prices are EX GST.
*SMS messages incur additional costs.
Read more about our Visitor Management Solution
Check out some of our many blogs on visitor and contractor management
Try VMC Free today