26 Reasons You Still Might Need a MPS Assessment

by Adeel Ahmed

By Angelo Elias

You might be surprised at how many ways Managed Print Services (MPS) can improve your business. While cost is often the main driver for exploring MPS, its value can touch many other areas of your enterprise. You won’t know how much until you have an MPS assessment. That’s the first step in learning where and how MPS can transform your document environment.

Have a look at this list to see how many challenges apply to your organisation. You can gain valuable insights and guidance from an MPS assessment if you struggle with:

Cost-based Drivers

  1. Escalating costs of existing print infrastructure
  2. Pressure to reduce business costs in general
  3. Increase spend predictability
  4. Cost reduction mandates to reduce print spend specifically
  5. Balancing operating expense versus capital spend
  6. Identifying hidden costs of equipment, archiving and business processes
  7. Pressure to improve revenue and margins

Governance Issues

  1. Lack of understanding of existing print infrastructure
  2. No ability to track and measure print environment
  3. Managing large population of unconnected output devices
  4. Managing Multi-vendor environment with multiple supplier contracts
  5. High concentration of desktop devices
  6. Current MPS contract ending in 12-18 months
  7. Struggling to meet sustainability goals

Location-based Challenges

  1. Integrating systems due to mergers, acquisitions or consolidation
  2. Newly merged organisations seeking efficiency and savings
  3. Distributed offices and multiple locations
  4. Autonomous departments making their own buying decisions
  5. Growing mobile workforce or widely distributed workers

Strategic, Process and Market Considerations

  1. More efficiency in paper-intensive business process
  2. Customer needs that are creating new document or workflow requirements
  3. Little understanding of how printed documents get use
  4. Print infrastructure not aligned to business needs
  5. Increasing focus on operational efficiency due to competitive pressures
  6. Highly regulated, document-intensive industry such as financial services and healthcare
  7. High degree of security and compliance requirements

Even if you experience just a few of these, MPS can bring significant change. The more problems MPS can solve for you, the better your MPS ROI. An MPS assessment therefore offers data-driven guidance for fast, long-lasting improvements. You may need an assessment — and Managed Print Services – far more than you realise.