By Matt Coad, Executive General Manager – Solutions
Every business I have worked in, including Upstream, has had a plethora of Shared Drives and Network Folders. While network folder structures start with best intentions, over time initial guidelines that govern that structure are lost with folder upon folder being created. This eventually results in multiple sub folders getting added, making it impossible to find documents.
Even when companies are diligent and enforce standard structures, searching and finding information in Windows Explorer is slow. This tedious task is also not guaranteed to find the result you are after.
The good news is that there is a network folder solution.
M-Files Intelligent Metadata Layer (IML), combined with the ‘Network Folder Connectors’ indexes your entire folder shares, without requiring any migration of documents. IML will even index every word in your documents, across multiple file formats with ease.
Utilise the M-Files Interface to search across all of your existing documents; whether on your PC, through the web interface or even from your mobile device! Finding the right document or file version becomes effortless – never lose your documents again!
Your files can then be ‘promoted’ into M-Files. Add metadata and even send them through workflows without ever moving them from their original network folder.
With the addition of the soon to be released M-Files Repository Sensor, simnply crawl the contents of the network drive to find documents that contain specific keywords or patterns such as ID Number, Credit Card Details or ABN’s.
Watch the video below for a demo on how it works, and contact Upstream if you want to discuss in further detail or see it in action!
P: 1300 772 772
W: upstream.com.au